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Information on data protection for business partners

Dear business partner,

the protection of your personal data is very important to us. According to the EU General Data Protection Regulation (in short: GDPR), we are obliged to inform you about the purpose for which our company collects, processes or transmits data. This information also tells you which rights you can assert under the GDPR.

1. CONTROLLER
BVS Industrie-Elektronik GmbH
Margarete-von-Wrangell-Str. 18
63457 Hanau
Telefon: 06181 – 95404 200

Managing director: Emil Bätz

Our responsible Data Protection Officer is:

Das EDV Sachverständigen- und Datenschutzbüro Michael J. Schüssler
Starenweg 17
63741 Aschaffenburg
E-Mail: info@svb-ms.de

2. PURPOSE OF THE DATA PROCESSING
We process your data for the following purposes:

a) Contract-related data processingWithin the framework of contract initiation or contract conclusion, we collect the personal data of business partners that is required for contract initiation, processing and execution as well as for invoicing. Business partners in this sense can be, for example, customers, suppliers, service providers, cooperation partners and providers of other services.

b) Consent for processing
We process personal data for the purposes agreed upon.

c) Legal obligations
If we are obliged by law to collect, process and store personal data, we shall comply with this obligation.

d) Initial contact by email
In the case of initial contact by email, we process your personal data only if there is a legitimate interest in the processing pursuant to Art. 6 Para. 1 lit. f) GDPR or if you have consented to data processing pursuant to Art. 6 Para. 1 lit. a) GDPR, or if the processing is necessary for the initiation / performance of a contract or for the implementation of pre-contractual measures pursuant to Art. 6 Para. 1 lit. b) GDPR. Mandatory statutory provisions, in particular tax and commercial retention periods, shall remain unaffected by this. You have the right to receive information about your personal data free of charge at any time. You also have the right to object, transfer data and appeal to the competent supervisory authority. You may also request that your personal data be corrected, blocked, deleted and, under certain circumstances, that processing of your personal data be restricted.

3. DATA TYPES
Processing involves the data of business partners. These include in particular: Customer/supplier number, name, address, telephone, fax and your email address. The collection of this data is a prerequisite for the fulfilment of a contract with you. If the necessary information is not provided, a contract cannot be concluded.

4. RECIPIENT OF YOUR DATA
We will only transfer your personal data to third parties if this is permitted by law or if you have consented to this.

If the passing on of personal data becomes necessary for the execution and handling of the contractual relationship, the personal data will be passed on to third parties. These third parties are in particular business partners and their representatives.

We make use of external service providers, some of whom receive personal data (e.g. destruction of files, IT services) for the performance and handling of business operations and contractual relationships. Contracts for order processing have been concluded with these external service providers.

Recipients of your personal data may include the following: Banks, tax consultants, lawyers, supervisory authorities, etc. In individual cases, data is transmitted to other authorised recipients.

5. DATA STORAGE
We store your personal data only for as long as this is necessary for the execution of the contractual relationship or until a given consent is revoked. These are then deleted.

Due to legal requirements (storage periods), however, we are obliged to store the data required for the conclusion and processing of the contract for at least 10 years after conclusion of the contract in accordance with HGB or AO. In the context of asserting, defending and implementing legal claims, however, storage can last even longer.

6. YOUR RIGHTS
You have the right to request information about the personal data concerning you. Furthermore, you have the right to demand the correction of incorrect data.
In addition, under certain conditions you have the right to delete data, the right to restrict data processing and the right to data transfer.

As a matter of principle, we process your data on the basis of statutory regulations.
If the processing is based on your consent to the processing, e.g. to receive a newsletter (Art. 6 lit. f GDPR), you have the right to revoke your consent for future processing at any time. Just send an email to datenschutz@bvs-cnc.de.

You also have the right to lodge a complaint with the competent data protection supervisory authority if you believe that your personal data is not being processed lawfully.

The supervisory authority responsible for us is:
The Hessian Commissioner for Data Protection and Freedom of Information, P.O. Box 3163, 65021 Wiesbaden, Germany, Tel.: 0611 1408 – 0; Fax: 0611 1408 - 900 / 901, poststelle@datenschutz.hessen.de

7. LEGAL BASIS
The legal basis for the processing of your data results from: a) Art. 6 Para. 1, Sentence 1, lit. a) for the case of consent given by you to data processing, b) Art. 6 Para. 1, Sentence 1, lit. b) GDPR for the case of acceptance, processing and execution of the contractual relationship, c) Art. 6 Para. 1, Sentence 1, lit. c) GDPR for the case of legal obligations, d) Art. 6 Para. 1, Sentence 1, lit. f) GDPR for the case of processing requirements to protect our legitimate interests.

If you have any questions, please do not hesitate to contact us.

We have made further information on data protection available to you on our website:
https://www.bvs-cnc.de/en/privacypolicy/.

8. ADJUSTMENT RESERVE
We recommend a regular review of this data protection notice, which may be adapted to changed circumstances for the processing of personal data, among other things due to technical changes or further developments.